diff --git a/docs/features/features-walk-through/img/meta_data_only.png b/docs/features/features-walk-through/img/meta_data_only.png new file mode 100644 index 00000000..ef99e8d0 Binary files /dev/null and b/docs/features/features-walk-through/img/meta_data_only.png differ diff --git a/docs/features/features-walk-through/img/visibility_options.png b/docs/features/features-walk-through/img/visibility_options.png new file mode 100644 index 00000000..6a0bd59b Binary files /dev/null and b/docs/features/features-walk-through/img/visibility_options.png differ diff --git a/docs/features/features-walk-through/metadata_only.md b/docs/features/features-walk-through/metadata_only.md new file mode 100644 index 00000000..b8a70905 --- /dev/null +++ b/docs/features/features-walk-through/metadata_only.md @@ -0,0 +1,9 @@ +# Metadata-only records + +A metadata-only record is a record that contains only descriptive metadata, and no associated files. These types of records can be useful in cases where the resource does not have a corresponding digital object or its files are hosted elsewhere. + +The site administrator can choose to enable or disable the creation of metadata-only records. For more on that, see [this section](../../customize/metadata_only.md). + +To mark a record as metadata-only, simply select the "Metadata-only record" checkbox when creating a new record: + +![Setting Metadata only](./img/meta_data_only.png) diff --git a/docs/features/features-walk-through/restricted_records.md b/docs/features/features-walk-through/restricted_records.md new file mode 100644 index 00000000..cde62927 --- /dev/null +++ b/docs/features/features-walk-through/restricted_records.md @@ -0,0 +1,11 @@ +# Restricted records + +A record can be marked as restricted in order to restrict its access to specific users. This is useful for example to share a record with a colleague or team before making it public. + +## Setting a record to be restricted + +When creating or editing a record, click the "Restricted" checkbox under "Full record" in the "Visibility" section of the form to make the entire record -metadata and files- restricted: + +![Visibility Options](./img/visibility_options.png) + +To **only** make the files restricted, click the "Restricted" checkbox under "Files only" in the "Visibility" section. diff --git a/mkdocs.yml b/mkdocs.yml index e7e3b1bb..5fc6b152 100644 --- a/mkdocs.yml +++ b/mkdocs.yml @@ -55,6 +55,8 @@ nav: - Site banners: "features/features-walk-through/banners.md" - Notifications: "features/features-walk-through/notifications.md" - Access requests: "features/features-walk-through/access_requests.md" + - Restricted records: "features/features-walk-through/restricted_records.md" + - Metadata-only records: "features/features-walk-through/metadata_only.md" - Install: - Quick start: "install/index.md" - System requirements: "install/requirements.md"