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<!DOCTYPE HTML>
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<title>Organizational Meeting Analysis</title>
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<h1><a href="index.html" id="logo">Effective Meetings</a></h1>
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--><!-- <div style="width: 95%; text-align: left; margin-left: auto; margin-right: auto;">
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<h3>Are your meetings effective and efficient?</h3>
</header>
<p>
Effectiveness of meetings can be measured using many metrics (agenda, decisions, actions, to name a few). One of the critical measures is meeting engagement of attendees. Engagement can be impacted and measured by many factors. In our product analysis, we measure engagement of attendees using a few variables.
<!-- <div style="width: 60%; text-align: left; margin-left: 5%; margin-right: auto;">
--> <ul>
<li>Number and duration of meetings measured by organizer function, level, and timeline?</li>
<li>What are some of the meeting statistics in terms of invited attendee behavior?</li>
<li>How many emails are being sent during the meetings by meeting duration and organizer?</li>
<li>Are attendees multitasking during the meetings?</li>
<li>Do attendees with meeting conflicts multitask more during meetings?</li>
</ul>
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<article>
<a href="#Number_of_Meetings" class="image featured"><img src="images/pic71.jpg" alt="" /></a>
<header>
<h3><a href="#Number_of_Meetings">Number of Meetings</a></h3>
</header>
<p>
Executives feel overwhelmed by a 3X increase in meeting hours per week in the last three decades [<a href="https://hbr.org/2017/07/stop-the-meeting-madness">HBR</a>]. How many meetings are there in your organization?
</p>
</article>
<article>
<a href="#Right_Meeting_Audience" class="image featured"><img src="images/pic75.jpg" alt="" /></a>
<header>
<h3><a href="#Right_Meeting_Audience">Right Meeting Audience</a></h3>
</header>
<p>
Meetings can be inefficient and ineffective with too few or too many attendees. [<a href="https://www.ceotodaymagazine.com/2019/09/5-tips-on-selecting-the-right-meeting-attendees/">CEO Today</a>]. Do you have right attendees and appropriate acceptance?
</p>
</article>
<article>
<a href="#Length_of_Meetings" class="image featured"><img src="images/pic72.jpg" alt="" /></a>
<header>
<h3><a href="#Length_of_Meetings">Length of Meetings</a></h3>
</header>
<p>
How long should meetings last? Getting attendees to join a meeting is the first step. Can you keep them engaged [<a href="https://www.spookynooksports.com/manheim/blog/meetings-events/how-long-should-a-meeting-last">Nook</a>]? So how long should a meeting last?
</p>
</article>
<article>
<a href="#Email_Distractions" class="image featured"><img src="images/pic73.jpg" alt="" /></a>
<header>
<h3><a href="#Email_Distractions">Email Distractions</a></h3>
</header>
<p>
A 2016 survey [<a href="https://www.lifehack.org/802571/distractions-at-work">CareerBuilder</a>] showed that the top distraction culprit at work is smartphones (55%) and the internet (41%). Are emails distracting your meeting engagement?
</p>
</article>
<article>
<a href="#Attendee_Multitasking" class="image featured"><img src="images/pic74.jpg" alt="" /></a>
<header>
<h3><a href="#Attendee_Multitasking">Attendee Multitasking</a></h3>
</header>
<p>
Multitasking can increase stress levels, make employees less effective and creative [<a href="https://blog.gotomeeting.com/why-multitasking-during-your-meetings-could-hurt-your-entire-team/">GoToMeeting</a>]. Are meeting attendees multitasking during the meetings?
</p>
</article>
</div>
</section>
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<article id="main" class="special">
<section>
<header>
<h2><p id="Number_of_Meetings">Number of Meetings</p></h2>
</header>
<form>
<input type="button" value="Go back to Home!" onclick="history.back()">
</form>
<div class='tableauPlaceholder' id='viz1616714987853' style='position: relative'><noscript><a href='#'><img alt='Dashboard 1 ' src='https://public.tableau.com/static/images/Me/Meetings_Duration_Dashboard1/Dashboard1/1_rss.png' style='border: none' /></a></noscript><object class='tableauViz' style='display:none;'><param name='host_url' value='https%3A%2F%2Fpublic.tableau.com%2F' /> <param name='embed_code_version' value='3' /> <param name='site_root' value='' /><param name='name' value='Meetings_Duration_Dashboard1/Dashboard1' /><param name='tabs' value='no' /><param name='toolbar' value='yes' /><param name='static_image' value='https://public.tableau.com/static/images/Me/Meetings_Duration_Dashboard1/Dashboard1/1.png' /> <param name='animate_transition' value='yes' /><param name='display_static_image' value='yes' /><param name='display_spinner' value='yes' /><param name='display_overlay' value='yes' /><param name='display_count' value='yes' /><param name='language' value='en' /><param name='filter' value='publish=yes' /><param name='ignore_sticky_session' value='yes' /></object></div> <script type='text/javascript'> var divElement = document.getElementById('viz1616714987853'); var vizElement = divElement.getElementsByTagName('object')[0]; if ( divElement.offsetWidth > 800 ) { vizElement.style.width='1000px';vizElement.style.height='827px';} else if ( divElement.offsetWidth > 500 ) { vizElement.style.width='1000px';vizElement.style.height='827px';} else { vizElement.style.width='100%';vizElement.style.height='727px';} var scriptElement = document.createElement('script'); scriptElement.src = 'https://public.tableau.com/javascripts/api/viz_v1.js'; vizElement.parentNode.insertBefore(scriptElement, vizElement); </script>
<p>
This report provides number of meetings over the research time period. The report also provides a movie of the data by day of week. The data is aggregated for all organization types and meeting organizer level. This provides an overview of the data. From this overview, we can conclude that the meeting load is relatively uniform across the weekdays with small variations and on Saturdays there are very few meetings. From this overview level, users can filter the data by organizer function, level in the organization, and day of week to understand more granular details.
</p>
</section>
<section>
<header>
<h2><p id="Right_Meeting_Audience">Right Meeting Audience</p></h2>
</header>
<form>
<input type="button" value="Go back to Home!" onclick="history.back()">
</form>
<div class='tableauPlaceholder' id='viz1616711325436' style='position: relative'><noscript><a href='#'><img alt='Dashboard 5 ' src='https://public.tableau.com/static/images/Me/Meetings_Duration_Dashboard5/Dashboard5/1_rss.png' style='border: none' /></a></noscript><object class='tableauViz' style='display:none;'><param name='host_url' value='https%3A%2F%2Fpublic.tableau.com%2F' /> <param name='embed_code_version' value='3' /> <param name='site_root' value='' /><param name='name' value='Meetings_Duration_Dashboard5/Dashboard5' /><param name='tabs' value='no' /><param name='toolbar' value='yes' /><param name='static_image' value='https://public.tableau.com/static/images/Me/Meetings_Duration_Dashboard5/Dashboard5/1.png' /> <param name='animate_transition' value='yes' /><param name='display_static_image' value='yes' /><param name='display_spinner' value='yes' /><param name='display_overlay' value='yes' /><param name='display_count' value='yes' /><param name='language' value='en' /><param name='filter' value='publish=yes' /><param name='ignore_sticky_session' value='yes' /></object></div> <script type='text/javascript'> var divElement = document.getElementById('viz1616711325436'); var vizElement = divElement.getElementsByTagName('object')[0]; if ( divElement.offsetWidth > 800 ) { vizElement.style.width='1000px';vizElement.style.height='827px';} else if ( divElement.offsetWidth > 500 ) { vizElement.style.width='1000px';vizElement.style.height='827px';} else { vizElement.style.width='100%';vizElement.style.height='1127px';} var scriptElement = document.createElement('script'); scriptElement.src = 'https://public.tableau.com/javascripts/api/viz_v1.js'; vizElement.parentNode.insertBefore(scriptElement, vizElement); </script>
<p>
From this overview report, users can understand across the company how many people are invited for meetings? How many invitees suffer from meeting double booking? How many invitees accept and reject the meetings? The data is plotted by organizer function type and also provides the flexibility for users to filter the data further by organizer level. From the data, we can conclude that <70% of team members accept meeting invitations and between 25-40% of invitees are double booked. Users can further filter and understand the data.
</p>
</section>
<section>
<header>
<h2><p id = "Length_of_Meetings">Length of Meetings</p></h2>
</header>
<form>
<input type="button" value="Go back to Home!" onclick="history.back()">
</form>
<div class='tableauPlaceholder' id='viz1616711061418' style='position: relative'><noscript><a href='#'><img alt='Dashboard 2 ' src='https://public.tableau.com/static/images/9C/9CY7P7JT7/1_rss.png' style='border: none' /></a></noscript><object class='tableauViz' style='display:none;'><param name='host_url' value='https%3A%2F%2Fpublic.tableau.com%2F' /> <param name='embed_code_version' value='3' /> <param name='path' value='shared/9CY7P7JT7' /> <param name='toolbar' value='yes' /><param name='static_image' value='https://public.tableau.com/static/images/9C/9CY7P7JT7/1.png' /> <param name='animate_transition' value='yes' /><param name='display_static_image' value='yes' /><param name='display_spinner' value='yes' /><param name='display_overlay' value='yes' /><param name='display_count' value='yes' /><param name='language' value='en' /><param name='filter' value='publish=yes' /></object></div> <script type='text/javascript'> var divElement = document.getElementById('viz1616711061418'); var vizElement = divElement.getElementsByTagName('object')[0]; if ( divElement.offsetWidth > 800 ) { vizElement.style.width='1000px';vizElement.style.height='827px';} else if ( divElement.offsetWidth > 500 ) { vizElement.style.width='1000px';vizElement.style.height='827px';} else { vizElement.style.width='100%';vizElement.style.height='1027px';} var scriptElement = document.createElement('script'); scriptElement.src = 'https://public.tableau.com/javascripts/api/viz_v1.js'; vizElement.parentNode.insertBefore(scriptElement, vizElement); </script>
<p>
Length of meetings can have a significant impact on productivity and meeting efficiency. We humans seem to focus best in 45-minute increments [<a href="https://www.tlnt.com/how-and-when-to-schedule-productive-workplace-meetings/">Link</a>]. Team members tend to be distracted with longer meetings. The overview of dataset provides number of meetings as a function of meeting duration across the organization. It uses color encoding to provide details by organizer function type and organizer level. In addition, we are also providing the opportunity for users to select a team period and facet the data further by organization function type over the period of interest.
</p>
</section>
<section>
<header>
<h2><p id="Email_Distractions">Email Distractions During Meetings</p></h2>
</header>
<form>
<input type="button" value="Go back to Home!" onclick="history.back()">
</form>
<div class='tableauPlaceholder' id='viz1616711223650' style='position: relative'><noscript><a href='#'><img alt='Dashboard 3 ' src='https://public.tableau.com/static/images/Me/Meetings_Duration_Dashboard3/Dashboard3/1_rss.png' style='border: none' /></a></noscript><object class='tableauViz' style='display:none;'><param name='host_url' value='https%3A%2F%2Fpublic.tableau.com%2F' /> <param name='embed_code_version' value='3' /> <param name='site_root' value='' /><param name='name' value='Meetings_Duration_Dashboard3/Dashboard3' /><param name='tabs' value='no' /><param name='toolbar' value='yes' /><param name='static_image' value='https://public.tableau.com/static/images/Me/Meetings_Duration_Dashboard3/Dashboard3/1.png' /> <param name='animate_transition' value='yes' /><param name='display_static_image' value='yes' /><param name='display_spinner' value='yes' /><param name='display_overlay' value='yes' /><param name='display_count' value='yes' /><param name='language' value='en' /><param name='filter' value='publish=yes' /><param name='ignore_sticky_session' value='yes' /></object></div> <script type='text/javascript'> var divElement = document.getElementById('viz1616711223650'); var vizElement = divElement.getElementsByTagName('object')[0]; if ( divElement.offsetWidth > 800 ) { vizElement.style.width='1000px';vizElement.style.height='827px';} else if ( divElement.offsetWidth > 500 ) { vizElement.style.width='1000px';vizElement.style.height='827px';} else { vizElement.style.width='100%';vizElement.style.height='1127px';} var scriptElement = document.createElement('script'); scriptElement.src = 'https://public.tableau.com/javascripts/api/viz_v1.js'; vizElement.parentNode.insertBefore(scriptElement, vizElement); </script>
<p>
This overview report provides average number of emails sent during a specific meeting by organization function and meeting organizer level as a function of meeting duration. We can expect that with increasing meeting duration, the average number of emails sent during the meeting will increase and this indicates distraction and disengaged team members with longer meetings. Users can further understand the data and granular details by faceting to a specific time period of interest of by reviewing the data for a certain meeting organizer function type. In addition, users can also understand if there is a correlation to meeting organizer level and day of the week when meeting distractions are higher.
</p>
</section>
<section>
<header>
<h2><p id="Attendee_Multitasking">Multitasking During Meetings</p></h2>
</header>
<form>
<input type="button" value="Go back to Home!" onclick="history.back()">
</form>
<div class='tableauPlaceholder' id='viz1616711283557' style='position: relative'><noscript><a href='#'><img alt='Dashboard 4 ' src='https://public.tableau.com/static/images/Me/Meetings_Duration_Dashboard4/Dashboard4/1_rss.png' style='border: none' /></a></noscript><object class='tableauViz' style='display:none;'><param name='host_url' value='https%3A%2F%2Fpublic.tableau.com%2F' /> <param name='embed_code_version' value='3' /> <param name='site_root' value='' /><param name='name' value='Meetings_Duration_Dashboard4/Dashboard4' /><param name='tabs' value='no' /><param name='toolbar' value='yes' /><param name='static_image' value='https://public.tableau.com/static/images/Me/Meetings_Duration_Dashboard4/Dashboard4/1.png' /> <param name='animate_transition' value='yes' /><param name='display_static_image' value='yes' /><param name='display_spinner' value='yes' /><param name='display_overlay' value='yes' /><param name='display_count' value='yes' /><param name='language' value='en' /><param name='filter' value='publish=yes' /><param name='ignore_sticky_session' value='yes' /></object></div> <script type='text/javascript'> var divElement = document.getElementById('viz1616711283557'); var vizElement = divElement.getElementsByTagName('object')[0]; if ( divElement.offsetWidth > 800 ) { vizElement.style.width='1000px';vizElement.style.height='827px';} else if ( divElement.offsetWidth > 500 ) { vizElement.style.width='1000px';vizElement.style.height='827px';} else { vizElement.style.width='100%';vizElement.style.height='977px';} var scriptElement = document.createElement('script'); scriptElement.src = 'https://public.tableau.com/javascripts/api/viz_v1.js'; vizElement.parentNode.insertBefore(scriptElement, vizElement); </script>
<p>
This last report measures multitasking during meetings. There is no clear definition of multitasking and it can be sending emails during meetings or sending/reading texts during meetings or engaged in a side conversation, to name a few. We do not have clear definition of the quantity of activities that will be defined as multitasking during meetings. The top left report presents percentage of attendees multitasking during a meeting as a function of organization type. This view can be filtered by selecting a particular function type. The chart below this top chart provides the average percentage of attendees with conflicts. We also provide a view of average percentage of attendees multitasking as a function of percentage of attendees with conflicts and use marker type encoding to denote the meeting organizer level.
</p>
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