AUSTCMS is a full-featured, digital platform designed to revolutionize how clubs at Ahsanullah University of Science and Technology (AUST) manage their operations. It addresses key issues like manual spreadsheet management, a lack of centralized websites, offline payments, and fragmented event management. AUSTCMS provides a seamless, automated solution that centralizes club management in one place, offering an efficient and streamlined experience for both admins and members.
Features: Centralized Club Website: A digital platform that offers individual pages for clubs to manage content, events, and profiles while staying connected to the central system.
User Management [Central Database]: A robust member management system that stores personal details, roles, activities, and payment statuses in a secure database, accessible to all clubs.
Role-Based Access Control (RBAC): Ensure secure access control by providing different permissions for admins, executives, and members to manage operations effectively.
Solving Manual Spreadsheet Problems: Replace manual data entry in spreadsheets with a digital, searchable database to manage member records and club activities more efficiently.
Club Management Dashboard: An admin dashboard that allows each club to manage members, finances, and communication in one central location.
Individual Club Recruitment: Digitally manage club recruitment drives with customizable forms, interview scheduling, and automated updates for prospective members.
Offline and Online Payment Gateway: Integrated payment system for tracking offline payments and handling online transactions with real-time tracking and automated receipts.
Transaction and Money Management: Real-time transaction tracking for fees, event payments, and donations with access to detailed financial reports.
Event, Seminar, and Workshop Management: Tools to create digital event pages, enable registration, track attendance, and maintain a national database for easy event organization.
Attendance Register & Guests Log Volunteer Management & Recognition System: Track volunteer efforts during events and recognize their contributions with certificates or digital badges.
Notification Management: Centralized notification system that keeps members informed about events, deadlines, and updates via email and in-app alerts.
Public Member Profiles: A public profile for members, showcasing their involvement in clubs, events, workshops, and seminars.
Club Resources: A repository for club-related materials from past events, accessible to members for continuous learning.
AI-Based Auto Email Scheduling: Automate email communication for event reminders and personalized engagement to boost member participation.
Performance Analytics Dashboard: Provides insights into member engagement, financial health, and event success through visual data (graphs, charts).
Member Feedback System: An anonymous system for collecting feedback on events and activities, helping clubs improve their offerings.
Automated Document Generation: Automate the creation of certificates, membership IDs, and other necessary documents for club activities.
Live Demo: Main Website: austcms.live Admin Panel: admin.austcms.live Conclusion: AUSTCMS is designed to solve existing problems in club management and offer a scalable, digital solution for better engagement and operational efficiency across all university clubs. With this project, AUST can transition from manual processes to a unified, automated system that fosters growth and community participation